Can I use third-party social media tools that collect personal information in Ohio? What are the requirements?

According to Ohio Administrative Code (OHAC) Rule 4501-55-03, authorized employees of the Ohio Department may access confidential personal information (CPI) for valid reasons directly related to the Department’s exercise of its powers or duties. These valid reasons include responding to a public records request, complying with state or federal program requirements, processing or payment of claims, auditing purposes, investigation or law enforcement purposes, and complying with a collective bargaining agreement provision ^[4.1].

However, OHAC Rule 5101:9-22-15 governs the release of personal information held by the Ohio Department of Job and Family Services (ODJFS). Release of any personal information that is maintained by ODJFS is governed by federal and state laws and regulations, including but not limited to Section 149.43 of the Revised Code, which lists records that are exempt from treatment as public record, and Chapter 1347 of the Revised Code, which pertains to personal information systems, including the duties and obligations of state and local government agencies in the collection, maintenance, protection, use, modification, and release of personal information ^[2.1].

Based on the above information, it is unclear whether third-party social media tools that collect personal information can be used in Ohio. It is recommended that you consult with legal counsel regarding this matter.

Source(s):

• [2.1] Release of personal information held by the Ohio department of job and family services (ODJFS).
• [4.1] Valid reasons for accessing confidential personal information.

Jurisdiction

Ohio

• Privacy