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Can I use third-party project management tools that collect personal information in New York? What are the requirements?

Use of Third-Party Project Management Tools Collecting Personal Information in New York

If you are planning to use third-party project management tools that collect personal information in New York, you must comply with the provisions of the Personal Privacy Protection Law and the regulations therein.

According to [3.3], personal information means any information concerning a data subject which, because of name, number, symbol, mark, or other identifier, can be used to identify the data subject.

Under [2.2], the division’s privacy compliance officer is responsible for ensuring compliance with the provisions of the Personal Privacy Protection Law and the regulations therein and for coordinating the division’s response to requests for records or amendments of records.

Requests for access to, correction or amendment of records shall be made in writing and filed with or referred to the personal privacy compliance officer, according to [4.1].

Requests for personal information shall be made in writing, and the authority shall provide access to the record or personal information, deny access in writing explaining the reasons therefor, or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, according to [5.1].

Therefore, if you plan to use third-party project management tools that collect personal information in New York, you must ensure that you comply with the Personal Privacy Protection Law and the regulations therein. You must also ensure that you have a privacy compliance officer responsible for ensuring compliance with the provisions of the law and regulations and coordinating responses to requests for records or amendments of records.

Requirements for Using Third-Party Project Management Tools Collecting Personal Information in New York

There are no specific requirements for using third-party project management tools that collect personal information in New York. However, you must ensure that you comply with the provisions of the Personal Privacy Protection Law and the regulations therein.

Requests for records and information must be made in writing and accompanied by a reasonable proof of identity, according to [3.1]. Requests shall reasonably describe the record sought or about which information is desired, and whenever possible, the data subject should supply identifying information that assists the Office of Information Technology Services in locating the records sought, according to [3.1].

Records containing personal information shall be made available for public inspection and copying at 17 Columbia Circle, Albany, NY 12203-6399, according to [5.2].

Therefore, if you plan to use third-party project management tools that collect personal information in New York, you must ensure that you comply with the provisions of the Personal Privacy Protection Law and the regulations therein. You must also ensure that you have a privacy compliance officer responsible for ensuring compliance with the provisions of the law and regulations and coordinating responses to requests for records or amendments of records. Finally, you must ensure that you comply with the requirements for requests for records and information.

If you need more information, you may contact the privacy compliance officer designated by the relevant agency.

Conclusion

To summarize, if you plan to use third-party project management tools that collect personal information in New York, you must comply with the provisions of the Personal Privacy Protection Law and the regulations therein. You must also ensure that you have a privacy compliance officer responsible for ensuring compliance with the provisions of the law and regulations and coordinating responses to requests for records or amendments of records. Finally, you must ensure that you comply with the requirements for requests for records and information.

Source(s):
Jurisdiction

New York