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Can I use third-party project management tools that collect personal information in Louisiana? What are the requirements?

Use of Third-Party Project Management Tools Collecting Personal Information in Louisiana

Louisiana has no specific requirements or regulations regarding the use of third-party project management tools that collect personal information [1.1]. However, any personal information collected must be handled in accordance with the Louisiana Administrative Code (LAC) Part III Chapter 5 Section 557, which outlines the procedure for requesting personal information, and Section 563, which outlines representations regarding records and personal information [1.1].

Prohibition on Disclosure and Use of Personal Information from Department Records

Pursuant to the DPPA, no records of the department containing personal information, nor the personal information contained in those records shall be disclosed by the department or any officer, employee, agent, or contractor to any person except as provided in Subchapter B [1.2]. An authorized recipient shall resell or redisclose records or personal information contained in an individual’s motor vehicle record only for purposes defined as permitted disclosures in Subchapter B [1.2]. Any authorized recipient reselling or redisclosing records or personal information shall maintain records of such resale or redisclosure for a period of five years from the date of such resale or redisclosure [1.2].

Data Distribution and Personal Identification Prohibited

Interagency data shall be distributed in a protected manner and in such a way so as not to permit the personal identification of any individual [2.1]. Individually identifiable and firm-specific information shall be unencrypted during the file linkages performed in the computer systems’ core memory [2.1]. While in the possession of other agencies, all files containing personally identifiable and firm-specific information shall be stored in a secure environment [2.1]. Data shall be exchanged only under strictly controlled conditions. It shall be destroyed after all legitimate uses have been made of it. Secondary release of confidential or privacy-protected data or use other than as authorized by this Part shall be strictly prohibited [2.1].

Workforce System Information Technology; Principles and Information Sharing

The following principles shall guide the development and management of workforce system information resources: (1) Workforce system entities shall be committed to information sharing. (2) Cooperative planning by workforce system entities is a prerequisite for the effective development of systems to enable the sharing of data. (3) Workforce system entities shall maximize public access to data, while complying with legitimate security, privacy, and confidentiality requirements [2.3].

Conclusion

In conclusion, while there are no specific requirements for third-party project management tools that collect personal information in Louisiana, any use of personal information must be in compliance with relevant state laws and regulations [1.1]. Therefore, it is recommended that you consult with a legal professional to ensure that your use of personal information complies with all applicable laws and regulations.

Source(s):
Jurisdiction

Louisiana