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Can I use third-party project management tools that collect personal information in Indiana? What are the requirements?
Using Third-Party Project Management Tools that Collect Personal Information in Indiana
Yes, you can use third-party project management tools that collect personal information in Indiana, but you must comply with the state’s laws on the disclosure of personal information.
Requirements
If you are using third-party project management tools that collect personal information in Indiana, you must ensure that the personal information is used only for the purposes allowed by law and that the third-party tool provider complies with the state’s laws on the disclosure of personal information.
According to IC 4-1-6-2, any state agency maintaining a personal information system must collect, maintain, and use only that personal information as is relevant and necessary to accomplish a statutory purpose of the agency. The agency must also assure that personal information maintained or disseminated from the system is, to the maximum extent possible, accurate, complete, timely, and relevant to the needs of the state agency.
IC 9-14-13-9 allows the Indiana Bureau of Motor Vehicles to require certain conditions to be satisfied before disclosing personal information, including the correct identity of the requesting person, that the use of the disclosed information will be only as authorized, or that the consent of the person who is the subject of the information has been obtained.
Conclusion
To summarize, you can use third-party project management tools that collect personal information in Indiana, but you must ensure that the personal information is used only for the purposes allowed by law and that the third-party tool provider complies with the state’s laws on the disclosure of personal information. The state’s laws require that personal information is collected, maintained, and used only as relevant and necessary to accomplish a statutory purpose of the agency, and that certain conditions must be satisfied before disclosing personal information.
Source(s):
Jurisdiction
Indiana