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Can I use third-party project management tools that collect personal information in California? What are the requirements?

Using Third-Party Project Management Tools that Collect Personal Information in California

If you plan to use third-party project management tools that collect personal information in California, you must ensure that the tool complies with the following requirements:

  1. The tool must protect the confidentiality and security of any personal information collected.
  2. The tool must ensure that the system or network containing personal information is secure and segmented from other applications.
  3. The tool must limit access to the system or network to authorized persons.

These requirements are based on the California Administrative Code Title 11, Section 964 [4.1] and Section 1798.73 of the California Civil Code [2.2]. Additionally, agencies in California are required to maintain only relevant and necessary personal information in their records [2.1].

Health Information Exchange Privacy and Security Demonstration Projects

The California Health and Human Services Agency may establish and administer demonstration projects to evaluate potential solutions to facilitate health information exchange that promote quality of care, respect the privacy and security of personal health information, and enhance the trust of the stakeholders [3.1][3.2]. The Office of Health Information Integrity within the California Health and Human Services Agency is authorized to establish and administer demonstration projects funded by federal grants and other sources to identify barriers to implementing health information exchanges, test potential security and privacy policies for the safe and secure exchange of health information, and identify and address differences between state and federal laws regarding privacy of health information [3.2].

Conclusion

To summarize, you can use third-party project management tools that collect personal information in California as long as the tool complies with the requirements outlined above. It is important to ensure that any personal information collected is protected and kept confidential. Additionally, agencies in California are required to maintain only relevant and necessary personal information in their records. The California Health and Human Services Agency may establish and administer demonstration projects to evaluate potential solutions to facilitate health information exchange that promote quality of care, respect the privacy and security of personal health information, and enhance the trust of the stakeholders.

Source(s):
Jurisdiction

California