Ask Reggi Your Question Now

Reggi is the free generative AI assistance for regulatory compliance
Ask a Question

Can I use third-party HR tools that collect personal information in Oregon? What are the requirements?

Requirements for using third-party HR tools that collect personal information in Oregon

If you are using third-party HR tools that collect personal information in Oregon, you must follow certain requirements to comply with state and federal laws. Here are some key requirements to keep in mind:

  1. Obtain consent: You must obtain consent from employees before collecting their personal information. This includes information such as their name, address, social security number, and other sensitive data. [3]
  2. Protect personal information: You must take reasonable steps to protect the personal information you collect. This includes implementing security measures such as encryption, firewalls, and access controls. [4]([5]:)
  3. Limit use and disclosure: You must limit the use and disclosure of personal information to only those purposes for which it was collected. You cannot use or disclose personal information for marketing purposes without obtaining consent. [2]([3]:)
  4. Comply with federal laws: You must comply with federal laws such as the FTC’s Privacy Rule and the Americans with Disabilities Act (ADA). [2]([3]:)[5]
  5. Comply with state laws: You must comply with state laws such as Oregon’s labor laws and privacy laws. [3]

It is important to note that these requirements are not exhaustive and may vary depending on the specific circumstances of your business. It is recommended that you consult with legal counsel to ensure that you are in compliance with all applicable laws and regulations.

Source(s):
Jurisdiction

Oregon