Can I use third-party HR tools that collect personal information in Florida? What are the requirements?

Requirements for using third-party HR tools that collect personal information in Florida

If you are using third-party HR tools that collect personal information in Florida, you must comply with the state’s privacy laws. Florida has not enacted a comprehensive data privacy law, but it has several laws that regulate the collection, use, and disclosure of personal information.

One of the most important laws is the Florida Information Protection Act (FIPA), which requires businesses to take reasonable measures to protect personal information from unauthorized access, use, or disclosure . FIPA also requires businesses to notify individuals if their personal information is compromised in a data breach .

Another relevant law is the Florida Deceptive and Unfair Trade Practices Act (FDUTPA), which prohibits businesses from engaging in unfair or deceptive practices that harm consumers . This law may apply if a business misrepresents its data privacy practices or fails to obtain proper consent from individuals before collecting their personal information.

Conclusion

To summarize, if you are using third-party HR tools that collect personal information in Florida, you must comply with the state’s privacy laws, including FIPA and FDUTPA. You should take reasonable measures to protect personal information and obtain proper consent from individuals before collecting their data. If you experience a data breach, you must notify affected individuals in accordance with FIPA.

Jurisdiction

Florida

• Privacy