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Can I use third-party HR tools that collect personal information in Arizona? What are the requirements?

Requirements for Using Third-Party HR Tools in Arizona

If you are planning to use third-party HR tools that collect personal information in Arizona, you must comply with the state’s data protection laws. Arizona has not enacted a comprehensive data protection law, but it has several laws that regulate the collection, use, and disclosure of personal information.

Here are some requirements you should consider:

  1. Provide Notice: If you collect personal information from Arizona residents, you must provide them with a notice that explains what information you collect, how you use it, and with whom you share it. The notice must also include contact information for your organization. [1]
  2. Obtain Consent: If you collect sensitive personal information, such as medical or financial information, you may need to obtain explicit consent from the individual before collecting, using, or disclosing the information. [2]
  3. Protect Personal Information: You must implement reasonable security measures to protect personal information from unauthorized access, use, or disclosure. If a data breach occurs, you must notify affected individuals and the Arizona Attorney General’s Office. [1]
  4. Comply with Privacy Regulations: If you receive personal information from a third-party lender, your ability to use and disclose the information is limited. The limits are discussed in Section G of the Frequently Asked Questions for the Privacy Regulation. [3]
  5. Transfer Data Outside the EU: If you transfer personal data outside the EU, you must comply with the EU’s General Data Protection Regulation (GDPR) or other applicable data protection laws. You may need to obtain explicit consent from the individual before transferring the data. [4]

It is important to note that this is not an exhaustive list of requirements, and you should consult with a legal professional to ensure that you are in compliance with all applicable laws and regulations.

[1]: Federal Trade Commission. “Data Breach Response: A Guide for Business.” [2]: Health Insurance Marketplace Privacy Policy. [3]: Federal Trade Commission. “FTC’s Privacy Rule and Auto Dealers: FAQs.” [4]: Information Commissioner’s Office. “What rules apply if my organisation transfers data outside the EU?”

Source(s):
Jurisdiction

Arizona