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Can I use third-party file sharing tools that collect personal information in Washington? What are the requirements?

Personal Information in Washington

Washington State has specific laws and regulations regarding the collection, use, and sharing of personal information. Under WARC 42.56.230, certain personal information is exempt from public inspection and copying, including personal information in files maintained for students in public schools, patients or clients of public institutions or public health agencies, or welfare recipients. Additionally, personal information for a child enrolled in licensed child care or a public or nonprofit program serving or pertaining to children, adolescents, or students is also exempt. Emergency contact information under this subsection may be provided to appropriate authorities and medical personnel for the purpose of treating the individual during an emergency situation. Personal information in files maintained for employees, appointees, or elected officials of any public agency is also exempt to the extent that disclosure would violate their right to privacy.

Third-Party File Sharing Tools

If you are using third-party file sharing tools that collect personal information in Washington, you must ensure that you comply with the relevant laws and regulations. Under WARC 42.56.590, any agency that owns or licenses data that includes personal information must disclose any breach of the security of the system to any resident of Washington whose personal information was, or is reasonably believed to have been, acquired by an unauthorized person and the personal information was not secured. Notice is not required if the breach of the security of the system is not reasonably likely to subject consumers to a risk of harm.

Conclusion

In summary, if you are using third-party file sharing tools that collect personal information in Washington, you must ensure that you comply with the relevant laws and regulations, including those related to breach notification and personal information exemptions.

Jurisdiction

Washington