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Can I use third-party file sharing tools that collect personal information in Rhode Island? What are the requirements?

Yes, you can use third-party file sharing tools that collect personal information in Rhode Island, but they must comply with the state’s regulations regarding the disclosure of personal information.

Requirements for Disclosure of Nonpublic Personal Financial Information to Nonaffiliated Third Parties

According to 230 RICR 20-60-7.12, a licensee may not disclose any nonpublic personal financial information about a consumer to a nonaffiliated third party unless the licensee has provided the consumer with an initial notice, an opt-out notice, and a reasonable opportunity to opt-out of the disclosure.

Limits on Sharing Account Number Information for Marketing Purposes

230 RICR 20-60-7.14 prohibits a licensee from disclosing a policy number or similar form of access number or access code for a consumer’s policy or transaction account to any nonaffiliated third party for use in telemarketing, direct mail marketing, or other marketing through electronic mail to the consumer, except in certain circumstances.

Limits on Redisclosure and Reuse of Nonpublic Personal Financial Information

230 RICR 20-60-7.13 limits the disclosure and use of nonpublic personal financial information received by a licensee from a nonaffiliated financial institution.

Personal Data

Personal data collected and maintained by the agency created pursuant to title IV, part D of the Social Security Act, 42 U.S.C. § 651 et seq., shall not be a public record and access to this data shall be available only to employees of the IV-D agency and/or its contractors, and only to the extent reasonably necessary for the performance of the employees or contractors duties [RIGL 15-22-4(a)(1)].

Additionally, RIGL 42-28.10-3 requires that any personal information collected by the RMS must be safeguarded and comply with all state and federal privacy laws. The RMS must not retain personal information for longer than is reasonably required to carry out the purposes of this chapter.

It is recommended that you consult with a legal professional to ensure that any third-party file sharing tools that collect personal information comply with Rhode Island’s regulations.

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Source(s):
Jurisdiction

Rhode Island