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Can I use third-party file sharing tools that collect personal information in Ohio? What are the requirements?
According to OHAC Rule 3706-3-02, personal information systems containing confidential personal information in Ohio are managed on a “need-to-know” basis. The information owner determines the level of access required for an employee to fulfill their job duties, and the determination of access to confidential personal information must be approved by the executive director or employee’s supervisor and the information owner prior to providing the employee with access to confidential personal information within a personal information system. The Ohio air quality development authority must establish procedures for determining a revision to an employee’s access to confidential personal information upon a change to that employee’s job duties including, but not limited to, transfer or termination. Whenever an employee’s job duties no longer require access to confidential personal information in a personal information system, the employee’s access to confidential personal information shall be removed.
Regarding third-party file sharing tools that collect personal information, there are no specific requirements mentioned in the provided context documents. However, it is important to ensure that any third-party tool used complies with relevant data protection laws and regulations, such as the Ohio Data Protection Act. It is recommended to thoroughly review the terms and conditions of any third-party tool before using it to ensure that it is compliant with applicable laws and regulations.
[1.2]Source(s):
Jurisdiction
Ohio