Can I use third-party email marketing tools that collect personal information in Mississippi? What are the requirements?

Based on the documents provided, there are several rules and regulations that govern the use of personal information in Mississippi.

Use of Third-Party Email Marketing Tools

If you are using third-party email marketing tools that collect personal information in Mississippi, you must ensure that the personal information is protected and not disclosed without the express written permission of every identified member, supporter, volunteer, or donor of the entity as well as the entity that received their membership, support, volunteer time, or donations ^[2.1]. Additionally, any person filing documents with the Mississippi Department of Public Safety shall, prior to filing, redact from the documents any social security numbers, account numbers, or dates of birth not required to be listed ^[1.1].

Requirements

To ensure that personal information is protected, each agency must establish policies to help employees use email properly, to reduce the risk of intentional or inadvertent misuse, and to ensure that official records transferred via electronic mail are properly handled ^[3.1]. Additionally, all proprietary information submitted to the Board shall be used for the sole purpose of implementing the provisions of the Act ^[4.1][5.1].

Conclusion

In summary, if you are using third-party email marketing tools that collect personal information in Mississippi, you must ensure that the personal information is protected and not disclosed without the express written permission of every identified member, supporter, volunteer, or donor of the entity as well as the entity that received their membership, support, volunteer time, or donations. Additionally, you must establish policies to help employees use email properly, to reduce the risk of intentional or inadvertent misuse, and to ensure that official records transferred via electronic mail are properly handled.

Source(s):

• [1.1] Third Party Information
• [2.1] Public agencies prohibited from requiring certain Section 501(c) entities to provide personal information; public agencies prohibited from disclosing personal information in the possession of the agency; exemptions.
• [3.1] Each agency must establish policies to help employees use email properly, to reduce the risk of intentional or inadvertent misuse, and to ensure that official records transferred via electronic mail are properly handled.
• [4.1] Use of Proprietary Information.
• [5.1] Use of Proprietary Information 23

Jurisdiction

Mississippi

• Privacy