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Can I use third-party collaboration tools that collect personal information in Texas? What are the requirements?

Requirements for Using Third-Party Collaboration Tools in Texas

If you are planning to use third-party collaboration tools that collect personal information in Texas, you must comply with the state’s data privacy laws. The Texas Education Agency (TEA) requires districts to protect student data privacy when using online educational services [1]. Additionally, the Texas Early Childhood Data Collection Requirements mandate that districts collect and use student data effectively and securely [4].

To comply with these requirements, you must ensure that the third-party collaboration tool you use meets the following criteria:

  1. The tool must be compliant with the Family Educational Rights and Privacy Act (FERPA) and the Children’s Online Privacy Protection Act (COPPA) [1][4].
  2. The tool must have appropriate security measures in place to protect personal information from unauthorized access, use, or disclosure [1][4].
  3. The tool must have a clear privacy policy that outlines how it collects, uses, and shares personal information [3].
  4. The tool must have a data breach notification policy that outlines the steps it will take in the event of a data breach [1].

Before using any third-party collaboration tool, you should review its privacy policy and terms of service to ensure that it meets these requirements. You should also consult with your district’s legal counsel to ensure that you are in compliance with all applicable state and federal laws.

Source(s):
Jurisdiction

Texas