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Can I use third-party collaboration tools that collect personal information in Iowa? What are the requirements?

Use of Third-Party Collaboration Tools that Collect Personal Information in Iowa

There are no specific rules or regulations in Iowa that address the use of third-party collaboration tools that collect personal information. However, public agencies in Iowa are required to protect personal information in their possession and are prohibited from releasing, publicizing, or otherwise disclosing personal information without the express, written permission of every member, supporter, volunteer, and donor of the tax-exempt entity identified in the information and the tax-exempt entity [5.1].

Therefore, if a public agency in Iowa uses a third-party collaboration tool that collects personal information, the agency must ensure that the tool complies with Iowa’s rules and regulations regarding the protection and release of personal information. The agency should also obtain written permission from every member, supporter, volunteer, and donor of the tax-exempt entity identified in the information and the tax-exempt entity before releasing any personal information.

Requirements

Public agencies in Iowa are required to protect personal information in their possession and are prohibited from releasing, publicizing, or otherwise disclosing personal information without the express, written permission of every member, supporter, volunteer, and donor of the tax-exempt entity identified in the information and the tax-exempt entity [5.1].

Additionally, Iowa has rules and regulations regarding the collection, maintenance, and retrieval of personally identifiable information [2.1]. The Iowa Department of Transportation also has specific requirements and procedures for accessing personal information related to driver’s licenses, nonoperator’s identification cards, certificates of title, registration receipts, and registration renewal receipts [4.1].

Therefore, public agencies in Iowa must ensure that personal information is protected and confidential, and should only release personal information if it is ordered by a court or released by the lawful custodian of the records pursuant to state or federal law, or if the individual has given written permission to release the information.

In summary, while there are no specific rules or regulations in Iowa that address the use of third-party collaboration tools that collect personal information, public agencies in Iowa must ensure that personal information is protected and confidential, and should only release personal information if it is ordered by a court or released by the lawful custodian of the records pursuant to state or federal law, or if the individual has given written permission to release the information. Public agencies should also ensure that any third-party collaboration tool they use complies with Iowa’s rules and regulations regarding the protection and release of personal information.

Source(s):
Jurisdiction

Iowa