Can I use third-party collaboration tools that collect personal information in Arizona? What are the requirements?

Use of Third-Party Collaboration Tools in Arizona

If you are using third-party collaboration tools that collect personal information in Arizona, you must comply with the state’s laws regarding the use of personal identifying information.

According to AZRS 44-1373, beginning on January 1, 2005, a person or entity shall not intentionally communicate or otherwise make an individual’s social security number available to the general public. Additionally, a person or entity shall not print an individual’s social security number on any card required for the individual to receive products or services provided by the person or entity.

Furthermore, AZRS 44-1373.02 restricts the use of sequential numbers that are reasonably identifiable as being part of an individual’s social security number. Specifically, a person or entity shall not knowingly print any sequence of more than five numbers that are reasonably identifiable as being part of an individual’s social security number on any card required for the individual to receive products or services provided by the person or entity.

Therefore, if you are using third-party collaboration tools that collect personal information in Arizona, you must ensure that the tools comply with these laws. You should also take steps to protect the personal information of your users, such as using secure connections and encryption when transmitting social security numbers over the internet.

Requirements for Using Personal Identifying Information

If you are collecting personal identifying information in Arizona, you must comply with the state’s laws regarding the use of such information. According to AZRS 44-1373, a person or entity shall not require the transmission of an individual’s social security number over the internet unless the connection is secure or the social security number is encrypted. Additionally, a person or entity shall not require the use of an individual’s social security number to access an internet web site, unless a password or unique personal identification number or other authentication device is also required to access the site.

Furthermore, AZRS 44-1373.02 restricts the use of sequential numbers that are reasonably identifiable as being part of an individual’s social security number. Specifically, a person or entity shall not knowingly print any sequence of more than five numbers that are reasonably identifiable as being part of an individual’s social security number on any materials that are mailed to the individual, unless state or federal law requires the social security number to be on the document to be mailed.

Therefore, if you are collecting personal identifying information in Arizona, you must ensure that you comply with these laws. You should also take steps to protect the personal information of your users, such as using secure connections and encryption when transmitting social security numbers over the internet.

Other Relevant Laws

In addition to the above laws, there are other laws in Arizona that may be relevant to the use of third-party collaboration tools that collect personal information. For example, AZRS 32-3801 provides that a professional’s residential address and residential telephone number or numbers maintained by a regulatory entity established pursuant to this title are not available to the public unless they are the only address and numbers of record.

Furthermore, AZRS 18-603 outlines the application process and requirements for entering the property technology sandbox to test an innovation. The chief executive officer must accept and review each application for entry into the property technology sandbox on a rolling basis. An application must demonstrate that an applicant is subject to the jurisdiction of this state and has established a location, whether physical or virtual, that is adequately accessible to the chief executive officer, from which testing will be developed and performed and where all required records, documents and data will be maintained.

Additionally, AZRS 18-202 requires that an agency web site provided by the state contain a privacy policy statement to disclose the information gathering and dissemination practices related to the internet. The privacy policy statement shall describe at a minimum the agency’s information practices with regard to matters such as what services the site provides, the information the agency obtains from individuals online, and how the agency uses the information.

Conclusion

In summary, if you are using third-party collaboration tools that collect personal information in Arizona, you must ensure that the tools comply with the state’s laws regarding the use of personal identifying information. Additionally, if you are collecting personal identifying information in Arizona, you must comply with the state’s laws regarding the use of such information. You should also take steps to protect the personal information of your users, such as using secure connections and encryption when transmitting social security numbers over the internet. Other relevant laws may also apply, such as those related to the property technology sandbox and agency web sites.

Jurisdiction

Arizona

• Privacy