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Can I store personal information about my customers in New Jersey? What are the requirements?
Based on the additional context documents provided, you can store personal information about your customers in New Jersey, but there are requirements that must be met.
Requirements for storing personal information
According to NJAC 17:13-2.2, applicants under these rules shall accurately and honestly supply all information required by the Division. Any business approved by the Division as a small business shall immediately apprise the Division of any circumstances which might affect the eligibility of the business under these rules. The failure of a business to report any such changed circumstances, or the intentional and/or knowing reporting of false information, shall disqualify the business for inclusion in the small business database under these rules and shall order the Division of Revenue to revoke the registration of the business as a small business for a period of one year from the State’s small business database.
Personal information protection
There are no specific regulations in the context documents regarding the protection of personal information. However, businesses should be aware of the New Jersey Identity Theft Prevention Act, which requires businesses to implement and maintain reasonable procedures to protect against unauthorized access to or use of personal information collected from customers.
Waiver of recordkeeping requirements
NJAC 18:24-2.11 allows the Director to consent to the disposal of individual sales records upon written application of the seller. Such written application shall include the reasons why it is impractical for the seller to retain documents for the periods required, including the specific period for which the seller wishes to dispose of records.
Use of personal or other computer to prepare client records
NJAC 13:42-8.2 requires a licensee who prepares a client record maintained solely on a personal or other computer to use a write-protected program which contains an internal permanently activated date and time recordation for all entries, automatically prepares a back-up copy of the file, and is designed in such manner that, after the licensee “signs” by means of a confidential personal code (“CPC”), the entry cannot be changed in any manner.
It is important to note that this response is based solely on the context documents provided. If you have specific questions or concerns about storing personal information in New Jersey, it is recommended that you consult with a legal professional.
Jurisdiction
New Jersey