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Can I store personal information about my customers in Alaska? What are the requirements?

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Storing Personal Information in Alaska

Alaska has specific regulations regarding the collection and storage of personal information. According to [1.1], the policy of the executive branch of government is to limit the collection of personal information only to that data necessary for the efficient administration of a public agency. Additionally, public agencies are required to comply with AS 40.25.115 (e) regarding submission of information to the Alaska State Library about public information that a public agency collects, compiles, or publishes, including information regarding databases used by the agency to maintain public records.

Regarding access to records, [1.2] states that a public record maintained by a public agency is available for inspection and copying in the format in which that agency maintains or disseminates the record. A public agency shall duplicate and provide copies of a public record upon request and upon payment of the applicable fee as described by this chapter. However, a public agency is not required to compile or summarize its public records in response to a request for public records.

If you are a provider, including a former provider, you must maintain all written or computerized records that are subject to this chapter in a secure room, locked file cabinet, safe, or other similar secure place when not in use, according to [2.1]. When the records are in use, access to the records must be restricted to persons who are authorized under applicable state or federal law to have access to the records.

Regarding personal information, [3.1] states that when a state agency requests personal information that may be included in a public record directly from the person who is the subject of the information, the agency shall give the person a written notice at the time of the request that states the name and address of the agency, the citation of the statute or regulation that authorizes the agency to request the information, a statement indicating whether the person is required to supply the information, the consequences to the person, if any, of not providing all or part of the requested information, a statement of the agency’s anticipated uses of the information, including the agency’s internal uses of the information and disclosure of the information to other state agencies, the fact that the information may be subject to inspection and copying under AS 40.25.110 — 40.25.120, and a statement summarizing how a person may challenge under AS 40.25.310 the accuracy or completeness of personal information maintained by a state agency.

Based on the above information, it is possible to store personal information about your customers in Alaska, but you must comply with the regulations outlined in the relevant documents. It is recommended that you consult with a legal professional to ensure that you are in compliance with all applicable laws and regulations.

Source(s):
Jurisdiction

Alaska