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Can I prioritize privacy compliance to gain a competitive advantage, reduce the possibility of regulatory issues, and help secure valuable partnerships in Georgia? What are the requirements?

Prioritizing Privacy Compliance in Georgia

Yes, prioritizing privacy compliance can provide a competitive advantage, reduce the possibility of regulatory issues, and help secure valuable partnerships in Georgia.

Requirements for Privacy Compliance

To comply with privacy laws and policies in Georgia, organizations must adhere to the following requirements:

  1. Create, publish, and make publicly available a data inventory and dictionary or index of data elements with definitions of student personally identifiable data fields in the state data system [3.2].
  2. Develop, publish, and make publicly available policies and procedures for the state data system to comply with applicable state and federal data privacy and security laws, including the federal Family Educational Rights and Privacy Act [3.2].
  3. Restrict access to student data in the state data system, except to authorized personnel and entities [3.2].
  4. Prohibit publishing student data other than aggregate data or de-identified data in public reports [3.2].
  5. Develop a detailed data security plan for the state data system that includes guidelines for authorizing access to the state data system and to student personally identifiable data, privacy and security audits, plans for responding to security breaches, data retention and disposal policies, data security training and policies, standards regarding the minimum number of students or information that must be included in a data set in order for the data to be considered aggregated, a process for evaluating and updating the data security plan, and guidance for local boards of education to implement effective security practices that are consistent with those of the state data system [3.2].
  6. Ensure routine and ongoing compliance by the department with the federal Family Educational Rights and Privacy Act, other relevant privacy laws and policies, and the privacy [3.2].

Additional Requirements

In addition to the above requirements, organizations must also comply with the following:

  1. Any limited partnership or foreign limited partnership that files for cancellation, withdrawal, or merger out of existence between January 1 and April 1 of any year must file an annual registration for that calendar year and pay the required fees [2.1].
  2. The State School Superintendent shall designate a senior department employee to serve as the chief privacy officer of the department to assume primary responsibility for data privacy and security policy [3.1].
  3. The Corporate Information Center (“CIC”) established and maintained by the Secretary of State to promptly provide to the general public information on corporations registered and doing business in the State of Georgia shall also be maintained to provide information on limited partnerships registered and doing business in the State of Georgia [4.1].
  4. All state agencies, boards, authorities, and commissions of the executive branch of state government shall provide a written business case for every information technology project that exceeds $1 million in value [5.1].

Conclusion

Prioritizing privacy compliance can provide numerous benefits for organizations in Georgia. To comply with privacy laws and policies, organizations must adhere to the requirements outlined in [3.2], as well as the additional requirements outlined in [2.1], [3.1], [4.1], and [5.1].

Source(s):
Jurisdiction

Georgia, Georgia