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Can I ensure that my company is compliant with expanding privacy protections in Oregon? What are the requirements?

Requirements for Ensuring Compliance with Expanding Privacy Protections in Oregon

If you want to ensure that your company is compliant with expanding privacy protections in Oregon, you need to follow the requirements outlined in the relevant Oregon Administrative Rules (OARs). The following are the requirements that you need to follow:

  1. Customer Information and Disclosure: General Disclosures [1.1]

This rule outlines the circumstances under which the Oregon Employment Department is authorized to disclose confidential information or records to non-governmental entities. If you are a non-governmental entity seeking access to confidential information or records, you must enter into a written disclosure agreement with the department that meets the following requirements:

  • Obtain a written release from the individual or business to whom the information pertains, containing specific information.
  • Safeguard the information once in the hands of the non-governmental entity.
  • Pay all costs associated with the disclosure.
  • Customer Information and Disclosure: Workforce Investment Act Methods of Administration [1.2]

This rule outlines the requirements for compliance with the equal opportunity and nondiscrimination provisions of Section 188 of the federal Workforce Investment Act and 29 CFR part 37 with respect to all programs and activities conducted as part of the Oregon One-Stop delivery system. If you are conducting programs and activities that are part of the Oregon One-Stop delivery system, you must follow the Methods of Administration promulgated by the Governor in accordance with 29 CFR § 37.4.

  1. Customer Information and Disclosure: Unemployment Insurance Disclosures [1.3]

This rule outlines the circumstances under which the Oregon Employment Department is authorized to disclose confidential information or records necessary to prepare for a pending hearing or review arising under a state or federal program administered by the department to a party or agent of a party.

In addition to the above requirements, you should also be aware of other relevant laws and regulations that may apply to your company’s operations in Oregon.

Conclusion

To ensure compliance with expanding privacy protections in Oregon, you need to follow the requirements outlined in the relevant Oregon Administrative Rules (OARs). These requirements include obtaining a written release from the individual or business to whom the information pertains, safeguarding the information once in the hands of the non-governmental entity, paying all costs associated with the disclosure, following the Methods of Administration promulgated by the Governor in accordance with 29 CFR § 37.4, and disclosing confidential information or records necessary to prepare for a pending hearing or review arising under a state or federal program administered by the department to a party or agent of a party.

Source(s):
Jurisdiction

Oregon