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Can I collect social security numbers from participants in Texas? What are the requirements?

Based on the documents provided, there are specific requirements and prohibitions regarding the collection and use of social security numbers in Texas.

Requirements for Collecting Social Security Numbers

  • In the TANF Program, all certified group members must either provide a social security number (SSN) or demonstrate having applied for an SSN. [1.1]
  • For SNAP, household members must meet the requirements in 7 CFR §273.6. [1.1]
  • HHSC verifies with the Social Security Administration the accuracy of the SSN provided by a TANF or SNAP applicant. [1.1]

Prohibitions on the Use of Social Security Numbers

  • A person, other than a government or a governmental subdivision or agency, may not intentionally communicate or otherwise make available to the public an individual’s social security number. [2.1]
  • A person may not print an individual’s social security number on a card or other device required to access a product or service provided by the person. [2.1][2.2]
  • A person may not require an individual to transmit the individual’s social security number over the Internet unless the Internet connection is secure or the social security number is encrypted. [2.1]
  • A person may not require an individual’s social security number for access to an Internet website unless a password or unique personal identification number or other authentication device is also required for access. [2.1]
  • A person may not print an individual’s social security number on any material sent by mail, unless state or federal law requires that social security number to be included in the material. [2.1]
  • A person may not require an individual to disclose the individual’s social security number to obtain goods or services from or enter into a business transaction with the person unless the person adopts a privacy policy, makes the privacy policy available to the individual, and maintains under the privacy policy the confidentiality and security of the social security number disclosed to the person. [2.4]
  • A person may not print an individual’s driver’s license number on a receipt that evidences payment for a sale of goods or services and is provided to the individual. [2.5]

Conclusion

Based on the documents provided, there are specific requirements and prohibitions regarding the collection and use of social security numbers in Texas. In general, social security numbers should only be collected when required by law or for specific purposes, and should be kept confidential and secure. Therefore, it is important to review the specific requirements and prohibitions outlined in the relevant documents before collecting social security numbers from participants in Texas.

Source(s):
Jurisdiction

Texas