Can I collect social security numbers from participants in Rhode Island? What are the requirements?

Based on the information provided in the context documents, you may collect social security numbers from participants in Rhode Island under certain conditions.

Requirements for collecting social security numbers in Rhode Island

According to RIGL 6-48-8, effective January 1, 2008, a person or entity, including a state or local agency, may not intentionally communicate or otherwise make available to the general public all or part of an individual’s social security number. However, social security numbers may be included in applications and forms sent by mail, including documents sent as part of an application or enrollment process, or to establish, amend or terminate an account, contract or policy, or to confirm the accuracy of the social security number. A social security number that is permitted to be mailed under this section may not be printed, in whole or in part, on a postcard or other mailer not requiring an envelope, or visible on the envelope or without the envelope having been opened.

Therefore, if you need to collect social security numbers from participants in Rhode Island, you may do so as part of an application or enrollment process, or to establish, amend or terminate an account, contract or policy, or to confirm the accuracy of the social security number. However, you must ensure that the social security number is not printed, in whole or in part, on a postcard or other mailer not requiring an envelope, or visible on the envelope or without the envelope having been opened.

Conclusion

You may collect social security numbers from participants in Rhode Island under certain conditions. However, you must ensure that you comply with the requirements set forth in RIGL 6-48-8.

Jurisdiction

Rhode Island

• Privacy