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Can I collect social security numbers from participants in Georgia? What are the requirements?
Based on the documents provided, it appears that you may collect social security numbers from participants in Georgia under certain circumstances.
Requirements for Collecting Social Security Numbers
According to GARR Rule 560-1-1-.18, the Commissioner may require the disclosure of social security numbers in connection with the administration of any tax, beverage alcohol, or motor vehicle registration law within his jurisdiction for the purpose of establishing the identification of individuals affected by such law, and for all other lawful purposes.
Additionally, GACO 47-18-70 establishes the Employees’ Social Security Coverage Group, which is under the jurisdiction and control of the State Personnel Board. The Board is authorized to establish rules and regulations as necessary to provide for payment of the contributions required under the Social Security Act and the proper administration of this Code section.
Furthermore, GACO 47-18-40 authorizes the state agency, with the approval of the Governor, to enter into an agreement with the secretary of health and human services for the purpose of extending the benefits of the federal old-age, survivors, and disability insurance system to employees of the political subdivisions of this state and with respect to services specified in such agreement which constitute employment within the meaning of this chapter. Such agreement may contain such provisions relating to coverage, benefits, contributions, effective date, modification and termination of the agreement, administration, and other appropriate provisions as the state agency and the secretary of health and human services shall agree upon.
Membership in Employees’ Social Security Coverage Group
GACO 47-2-71 establishes the Employees’ Social Security Coverage Group as a separate coverage group to be specifically known as the “Employees’ Social Security Coverage Group.” Any person who joins the retirement system as a contributing member on or after the execution date of the contract extending social security coverage shall become a member of Division A.
Conclusion
Based on the above documents, it appears that you may collect social security numbers from participants in Georgia if it is required for the administration of any tax, beverage alcohol, or motor vehicle registration law within the Commissioner’s jurisdiction, or for the purpose of extending the benefits of the federal old-age, survivors, and disability insurance system to employees of the political subdivisions of this state. Additionally, any person who joins the retirement system as a contributing member on or after the execution date of the contract extending social security coverage shall become a member of Division A. However, it is important to ensure that you comply with all applicable laws and regulations when collecting and using social security numbers.
Jurisdiction
Georgia, Georgia