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Can I collect social security numbers from participants in Alabama? What are the requirements?

Yes, you can collect Social Security Numbers (SSN) from participants in Alabama if they are applying or participating in the Food Assistance Program. According to ALAC Section 660-4-2-3, households must provide the SSN for each household member by stating the number, presenting a document with the number on it, or showing the social security card. If the member does not have a number or the household is unable to provide the number, they must apply for an SSN before certification. Refusal or failure without good cause to provide an SSN will result in disqualification of the individual for whom an SSN is not obtained.

For those individuals who do not have an SSN, refer the household to the SSA to apply for an SSN. In order that households can promptly and with the least confusion possible, complete a SS-5 at the Social Security Administration Office, the county department shall review the Form DHR-PAD-1542, SS-5 Referral, with the applicant or household member(s), emphasizing in particular what items of proof will need to be taken to the SSA office. These include birth certificates, proof of citizenship/alien status (as applicable), and proof of identity such as driver’s license, draft card, report card, etc. Individuals 18 years or older must go in person to the SSA office with the above proofs.

Proof of application from SSA will be required prior to certification. Proof of application shall consist of either the return of the DHR-PAD-1542, marked complete; the SSA-5028, Receipt of Application for a SSN; the SSA-2853, Hospital Enumeration at birth; or the copy of a birth certificate or other documentary evidence which indicates an application for a Social Security Number for the child has been submitted. [1.1]

Note that there is a State Office for Social Security in Alabama under the supervision of the state Comptroller, and all employees of such office shall be subject to the provisions of the state Merit System. [2.1]

If you are collecting social security numbers for licensing purposes, please refer to the specific licensing requirements for social workers in Alabama. [3.1][3.2]

If you are collecting social security numbers for voter registration purposes, please refer to the specific requirements for obtaining a free Alabama birth record for voter registration use. [4.1][4.2]

Source(s):
Jurisdiction

Alabama