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Can I collect race information from participants in Alaska? What are the requirements?

Based on the information provided in the context documents, collecting race information from participants in Alaska may be subject to limitations and requirements.

Requirements for collecting personal information

According to 2 AKAC 96.200(b), it is the policy of the executive branch of government to limit the collection of personal information only to that data necessary for the efficient administration of a public agency. Therefore, if collecting race information is not necessary for the efficient administration of a public agency, it should not be collected.

Access to public records

Access to public records in Alaska is governed by 2 AKAC 96.210. Under this regulation, a public record maintained by a public agency is available for inspection and copying in the format in which that agency maintains or disseminates the record. However, a public agency is not required to compile or summarize its public records in response to a request for public records.

Confidentiality of personal information

Personal information is subject to confidentiality requirements under AKST 40.25.300. When a state agency requests personal information that may be included in a public record directly from the person who is the subject of the information, the agency shall give the person a written notice at the time of the request that states the anticipated uses of the information, including the agency’s internal uses of the information and disclosure of the information to other state agencies. The information may be subject to inspection and copying under AS 40.25.110 — 40.25.120.

Other Relevant Documents

The Criminal Justice Information Advisory Board is established in the department and advises the department and other criminal justice agencies on matters pertaining to the development and operation of the central repository described in AS 12.62.110 (1) and other criminal justice information systems, including providing advice about regulations and procedures, and estimating the resources and costs of those resources, needed to carry out the provisions of this chapter [2.1].

The Sport fishing guide and operator reporting requirements mandate that a logbook requires information necessary for the management and conservation of fishery resources and regulation of the guided sport fishing industry, including the effort, catch, and harvest of sport fish by persons who are clients, owners, or employees of a business that conducts sport fishing services or by a person who provides sport fishing guide services; and any other information the department determines is necessary for the management and conservation of the fishery resource or the regulation of the guided sport fishing industry [3.1].

Conclusion

Based on the above requirements, collecting race information from participants in Alaska may be subject to limitations and requirements. It is recommended to carefully consider the necessity of collecting such information and to provide written notice to the participants regarding the anticipated uses of the information.

[2.1][3.1]

Source(s):
Jurisdiction

Alaska