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Can I collect personal information from participants in Wyoming? What are the requirements?

Based on the context documents, here is your response:

Collecting Personal Information from Participants in Wyoming

Yes, you can collect personal information from participants in Wyoming, but you must comply with the relevant regulations and requirements. The specific requirements depend on the type of information you are collecting and the purpose of the collection.

Collection and Exchange of Data [2.1]

If you are collecting and exchanging health information, you must comply with HIPAA and HITECH regulations. All data used, stored, transmitted, or exchanged by the Health Information Exchange under this Chapter is not subject to disclosure under the Wyoming Public Records Act, Wyoming Statute §16-4-201(a)(v). This includes information accessible by the Department and assigned contractors.

Record Requirements [3.1]

If you are selling innovative financial products or services, you must keep comprehensive records, including consumer contact information, agreements, contracts and subscription records, correspondence between the person selling the innovative financial product or service and the consumer, financial statements and bank account records, and a copy of all advertisements the person selling the innovative financial product or service has used to market their product or service in Wyoming.

Participation Fees [2.2]

If you are participating in the Health Information Exchange, you may be assessed reasonable participation fees for connection and access. Fees shall be payable in the exact amount and are non-refundable. The Department shall assess fees based on a participant or authorized user’s taxonomy and usage category, which shall be determined by the Department upon initial connection or request for access.

Validating Residency [3.2]

If you are offering innovative financial products or services, you must validate the residency of the consumer before agreeing to provide the product or service. You may validate a consumer’s residency by collecting the consumer’s name, address, and phone number, and reviewing one or more of the following records or documents: a valid operator’s license, chauffeur’s license, or official personal identification card issued by this state; a current Wyoming voter registration; or any of the documents or combinations of documents that are sufficient to establish residency under Rules Wyo. Sec’y of State Election Procedures, Ch. 2, § 6.

Definition of “Acceptable Identification” for Purposes of Voter Registration [1.2]

If you are collecting personal information for voter registration purposes, you must comply with the requirements for acceptable identification. Any one of the following forms of acceptable identification shall accompany the Voter Registration Application Form and shall meet the registration requirements of federal and state law without providing any other form of identification: a valid Wyoming driver’s license; a valid Wyoming digital driver’s license as defined in W.S. 31-7-102(xlix); or a tribal identification card issued by the governing body of the Eastern Shoshone tribe of Wyoming, the Northern Arapaho tribe of Wyoming or other federally recognized Indian tribe that contains the applicant’s Wyoming driver’s license number and/or the last four (4) digits of the applicant’s social security number (SSN). If the applicant does not have the forms of identification listed, they shall provide on the Voter Registration Application Form their Wyoming driver’s license number and any one of the documents listed below. If the applicant does not have a valid Wyoming driver’s license, the applicant shall provide on the Voter Registration Application Form the last four numbers of their SSN and any one of the documents listed below. If the applicant does not have a valid Wyoming driver’s license or a SSN, the voter shall check the box on the Voter Registration Application Form indicating the same, and provide any one of the following forms of identification: a valid United States Passport; a driver’s license or Identification Card issued by any State or Outlying Possession of the United States; an identification card issued by the Federal Government, any State or Local Government, or an Agency thereof; a photo identification card issued by the University of Wyoming, a Wyoming Community College, or a Wyoming public school; a United States military card; an identification card issued to a dependent of a member of the United States Armed Forces; a tribal identification card issued by the governing body of the Eastern Shoshone tribe of Wyoming, the Northern Arapaho tribe of Wyoming or other federally recognized Indian tribe; or any two or more of the following documents: Certificate of United States Citizenship; Certificate of Naturalization; United States Military Draft Record; Voter Registration Card from another State or County; United States Social Security Card; Certificate of Birth Abroad issued by the Department of State; Original or certified copy of birth certificate bearing an official seal; or any other form of identification issued by an official agency of the United States or a State.

Procedures for Requesting Information [4.1]

If you are requesting information from the Office of the Secretary of State regarding voter registration procedures and absentee ballot procedures, you may do so by mail. Mail inquiries shall be addressed to the Wyoming Secretary of State, attention: Election Division, Herschler Building East, 122 West 25th Street, Suites 100 and 101, Cheyenne, Wyoming 82002-0200.

Wyoming Residency Documentation [1.1]

If you are providing proof of identification and residency, the following documents showing the individual’s name and address are acceptable: a utility bill; a bank statement; a government check or pay advice; a paycheck or pay advice; a mortgage statement; a housing verification form provided by the University of Wyoming, a Wyoming Community College, or a Wyoming public school; or any other government document showing their name and address. The following items must be current and be dated within forty-five (45) days from the date of registration. Residential lease; Residential care facility contract or intake document; or Property tax bill or receipt must be dated within one year from the date of registration.

If you are handling absentee UOCAVA ballots, you must take necessary measures to protect the security and integrity of the absentee ballots and the privacy of the voter. You must comply with all federal requirements regarding UOCAVA absentee ballots. The County Clerk shall enter all received absentee ballots into the statewide voter registration system within one (1) business day. The Secretary of State shall post UOCAVA absentee ballot information on the Secretary of State’s website on a regular basis that provides UOCAVA voters the ability to track the receipt of their absentee ballots.

Qualifications; Temporary Registration [5.1]

If you are registering voters, you must ensure that the person satisfies the following qualifications: he is a citizen of the United States; he will be at least eighteen (18) years of age on the day of the next general election provided he shall not be permitted to vote until he has attained the age of eighteen (18); he is a bona fide resident of Wyoming as determined in accordance with W.S. 22-1-102(a)(xxx); he is not currently adjudicated mentally incompetent; and he has not been convicted of a felony, or if convicted has had his civil or voting rights restored.

Source(s):
Jurisdiction

Wyoming