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Can I collect personal information from participants in Rhode Island? What are the requirements?

Requirements for Collecting Personal Information in Rhode Island

If you plan to collect personal information from participants in Rhode Island, you must comply with the state’s laws and regulations regarding the collection and use of personal information.

Voter Identification

If you are collecting personal information for voter identification purposes, you must comply with the rules and regulations set forth by the Rhode Island Board of Elections [2.1][1.2][1.3].

Criminal Records Checks

If you are seeking to operate a facility covered under § 16-48-1 of Rhode Island General Laws, you must apply to the Rhode Island bureau of criminal identification for a nationwide criminal records check [3.1].

Privacy Notices

If you are a licensee collecting nonpublic personal financial information, you must provide initial, annual, and revised privacy notices that include specific items of information, such as the categories of nonpublic personal financial information that you collect and disclose, the categories of affiliates and nonaffiliated third parties to whom you disclose nonpublic personal financial information, and an explanation of the consumer’s right to opt out of the disclosure of nonpublic personal financial information to nonaffiliated third parties [2.2].

Exceptions to Notice and Opt Out Requirements

There are exceptions to notice and opt-out requirements for disclosure of nonpublic personal financial information. These exceptions include, but are not limited to, disclosures made with the consent or at the direction of the consumer, disclosures made to protect the confidentiality or security of a licensee’s records, disclosures made to comply with federal, state, or local laws, and disclosures made for purposes related to the replacement of a group benefit plan, a group health plan, or a group welfare plan [2.1].

Conclusion

To summarize, if you plan to collect personal information from participants in Rhode Island, you must comply with the state’s laws and regulations regarding the collection and use of personal information. This includes complying with the rules and regulations set forth by the Rhode Island Board of Elections for voter identification purposes, applying for a nationwide criminal records check if you are seeking to operate a covered facility, and providing privacy notices if you are a licensee collecting nonpublic personal financial information. There are exceptions to notice and opt-out requirements for disclosure of nonpublic personal financial information.

Source(s):
Jurisdiction

Rhode Island