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Can I collect personal information from participants in Pennsylvania? What are the requirements?

To collect personal information from participants in Pennsylvania, you must comply with the regulations outlined in the following documents:

  • 43 PACO Section 1.14: Use and release of personal information. Personal information about participants in veterans’ programs may be used and released under certain conditions and for specific purposes, including providing information to the United States Department of Veterans’ Affairs and other governmental entities for administering the veterans’ program, and for law enforcement purposes if requested by any Federal, Commonwealth, or local law enforcement agency for use in an investigation. [1.2]
  • 31 PACO Section 146b.11: Authorization required for disclosure of nonpublic personal health information. A licensee may not disclose nonpublic personal health information about a consumer unless an authorization is obtained from the consumer whose nonpublic personal health information is sought to be disclosed. However, there are exceptions for certain insurance functions, such as claims administration and underwriting. [2.1]
  • 55 PACO Section 105.3: Requirements. The use of information in the possession of the Department concerning applicants and recipients is restricted to purposes directly connected with the administration of the public assistance programs of the Department, including establishing initial and continued eligibility, determining the amount of assistance to be granted, and providing services.

Additionally, 43 PACO Section 1.13 provides that certain information about participants in veterans’ programs is considered public information and may be released upon request, including the name of the program, dates of application and participation, disposition of application, amounts of assistance or gratuity provided, and city, county, and state of residence. [1.2]

Furthermore, 31 PACO Section 146a.31 provides an exception to opt-out requirements for disclosure of nonpublic personal financial information for service providers and joint marketing, as long as the licensee provides initial notice and enters into a contractual agreement with the nonaffiliated third party that prohibits the nonaffiliated third party from disclosing or using the information other than to carry out the purposes for which the licensee disclosed the information. [2.2]

Therefore, to collect personal information from participants in Pennsylvania, you must obtain proper authorization and comply with the specific conditions and purposes outlined in the relevant regulations.

Source(s):
Jurisdiction

Pennsylvania