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Can I collect personal information from participants in Oklahoma? What are the requirements?

Personal Information Collection Requirements in Oklahoma

If you plan to collect personal information from participants in Oklahoma, you must comply with the state’s laws and regulations. The following documents provide relevant information:

  • Open Records Act shall be observed [4.1]: The State Election Board and each County Election Board must comply with the requirements and provisions of the Oklahoma Open Records Act, Title 51 O.S. 2011, Section 24A et seq. This means that certain records, including personal information, may be available for public inspection, subject to state and federal laws protecting confidential information.
  • Candidates in restricted records status [7.1]: If you are collecting personal information from candidates who have applied for restricted records status, you must follow specific procedures to keep their residence and mailing address information confidential. Candidates must complete and sign a Confidential Declaration of Candidacy Request form, which must be filed with the appropriate election board. The Secretary of the County Election Board must make at least three copies of the form and file them accordingly. The Secretary of the State Election Board must take appropriate steps to ensure that the candidate’s Candidate Information and Oath form is withheld from public inspection and that the address information is withheld from publication.

Additionally, it is important to note that any law enforcement agency or public safety entity conducting a criminal investigation shall be prohibited from disclosing information about the investigation unless the disclosure is necessary to gather information and evidence related to the investigation [2.1].

Therefore, if you plan to collect personal information from participants in Oklahoma, you must ensure that you comply with the state’s Open Records Act and any other relevant laws and regulations. If you are collecting personal information from candidates who have applied for restricted records status, you must follow the specific procedures outlined in [7.1]. Finally, if you are a law enforcement agency or public safety entity conducting a criminal investigation, you must comply with the restrictions on disclosing information about the investigation [2.1].

Source(s):
Jurisdiction

Oklahoma