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Can I collect personal information from participants in Connecticut? What are the requirements?

Requirements for Collecting Personal Information from Participants in Connecticut

If you are collecting personal data from individuals in Connecticut, you must comply with the Personal Data Act, Section 4-190 (9) of the Connecticut General Statutes, which defines the categories of personal information that are protected [1.1].

You must also disclose to the individuals the name of the agency and division within the agency requesting the data, the legal authority under which the agency is empowered to collect and maintain the personal data, the individual’s rights pertaining to such records under the Personal Data Act and the agency’s regulations, the known consequences arising from supplying or refusing to supply the requested personal data, and the proposed use to be made of the requested personal data [3.2].

The personal data collected must be used for specific purposes, such as processing promotions, reclassifications, transfers to another agency, retirement, and other personnel actions. Supervisors may use the personal data when promotion, career counseling, or disciplinary action against such employee is contemplated, and for other employment-related purposes [4.1][2.2].

Disclosure and Maintenance of Personal Data

Under the Freedom of Information Act, any person may obtain personal data from personal data systems of the Department of Housing except when prohibited by law [2.1]. The Connecticut State Labor Department shall disclose to any person upon written request all personal data concerning that individual which is maintained by the Agency, except where non-disclosure is required or specifically permitted by law [3.1].

If an individual believes that the Connecticut State Labor Department is maintaining inaccurate, incomplete or irrelevant personal data concerning him or her, they may file a written request with the Department for correction of said personal data. The Department shall give written notice to that person that it will make the requested correction, or if the correction is not to be made as submitted, the Department shall state the reason for its denial of such request and notify the person of his or her right to add his or her own statement to his or her personal data records [3.3].

Records for each personal data system are maintained in accordance with schedules prepared by the Connecticut State Library, Department of Public Records Administration and retention schedules approved by the Public Records Administrator. Personal data will not be maintained unless relevant and necessary to accomplish the lawful purposes of the Department. Where the Department finds irrelevant or unnecessary public records in its possession, the Department shall dispose of the records in accordance with its records retention schedule and with the approval of the Public Records Administrator [5.1].

In summary, if you are collecting personal data from participants in Connecticut, you must comply with the Personal Data Act and disclose the purpose of the data collection, the legal authority under which the data is being collected, and the consequences of supplying or refusing to supply the requested personal data. The personal data collected must be used for specific purposes, such as processing promotions, reclassifications, transfers to another agency, retirement, and other personnel actions. Additionally, individuals have the right to request access to their personal data and to contest the content of their personal data records.

Source(s):
Jurisdiction

Connecticut