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Can I collect health information from participants in West Virginia? What are the requirements?

Collecting Health Information in West Virginia

Based on the provided documents, there are several regulations and requirements that must be followed when collecting health information in West Virginia.

Health Information Network Transfer

The West Virginia Health Information Network (WVHIN) is a network that facilitates the exchange of health information among healthcare providers in West Virginia. The WVHIN is being transferred to a private nonprofit corporation, which will have all powers afforded to a nonprofit corporation by law and is limited to those powers enumerated in the relevant article [1.1].

School Screenings/Examinations

Schools in West Virginia are required to promote annual well child examinations, biannual dental examinations by a licensed dentist, up-to-date immunizations, emergency information, preventive health care, and enrollment for children and families into health care insurance. The school nurse is the school health expert who is qualified to lead the coordination and monitoring of health promotion through school screenings and examinations. HealthCheck screenings are required for new enterers in West Virginia public school at first entry of either prekindergarten (Pre-K) or Kindergarten and all students progressing to grades 2, 7 and 12. All screening forms shall be signed and dated by the child’s licensed health care provider and completed within the prior 12 calendar months. If the student does not have proof of a HealthCheck, the classroom teacher shall be informed to ensure any potential learning deficits (vision, hearing, speech and language, developmental, etc.) will be referred to the appropriate school personnel for screening as individually indicated. Oral health examinations are also required for new enterers in West Virginia public school at first entry of either Pre-K or Kindergarten and all students progressing to grades 2, 7 and 12. All examination forms shall be signed and dated by the student’s dentist and completed within the prior 12 calendar months. If the student does not have proof of an oral health examination during the grade of requirement, the student may be enrolled into the WVDHHR-Oral Health Program’s (OHP) Oral Disease Prevention Project. The Oral Health Prevention Project will provide an oral health assessment from a dental provider regardless of the ability to pay if the parent/guardian provides approval/consent for the student to participate [3.1].

Basic Public Health Service Standards

The local board shall provide the following basic public health services: community health promotion services standards, communicable and reportable disease service standards, and environmental health protection standards. The board shall target outreach to create and maintain relationships with diverse partners, which may include but is not limited to, health-related and community-based organizations, community groups representing populations experiencing health inequity, private businesses, health care organizations, and government leaders. At least every five years, the board shall conduct or participate in an evaluation of the health needs of the community it serves using generally accepted needs assessment techniques and publicly report the results. Every five years, in collaboration with community partners identified, the board shall initiate or participate in the mobilization of the community to identify and report publicly the health priorities arising from the health assessment, including the analysis of health disparities and social determinants of health. The board shall establish an annual plan to address the priority health needs that define a role for the local health department in the programmatic or policy activities. The board shall report, investigate, and control certain diseases and conditions, unusual health events, and clusters or outbreaks of disease through compliance with the requirements of 64CSR7, Reportable Diseases, Events and Conditions. The board shall promote a safe and healthy environment, and maintenance of clean and safe air, water, food, and facilities through a program of routine public health environmental education and control. The board shall administer public health sanitation rules as specified by the Commissioner with regard to [4.1].

Conclusion

Based on the provided documents, there are regulations and requirements that must be followed when collecting health information in West Virginia. However, the documents do not provide specific information on collecting health information from participants. Therefore, we cannot provide a definitive answer to the query.

It is important to note that the Health Insurance Portability and Accountability Act (HIPAA) is a federal law that sets national standards for the protection of individuals’ medical records and personal health information. HIPAA applies to covered entities, which include healthcare providers, health plans, and healthcare clearinghouses. If you are a covered entity, you must comply with HIPAA’s privacy and security rules when collecting, using, and disclosing health information.

Source(s):
Jurisdiction

West Virginia