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Can I collect health information from participants in Virginia? What are the requirements?

Based on the documents provided, if you are a health care provider, including but not limited to any physician, physician assistant, nurse practitioner, registered nurse, school nurse, pharmacist, or any entity listed in the definition of “health care provider” in § 8.01-581.1 of the Code of Virginia, you are authorized to collect health information from participants in Virginia [1.1]. However, access to VIIS information is authorized only under the condition that access to individual immunization information is required to perform the participant’s job function. Participants shall use patient data only as authorized by law and must immediately notify the patient and VDH of any breach of personal privacy or confidentiality [1.3]. Additionally, participation in VIIS is mandatory for any health care provider in the Commonwealth that administers immunizations. Completed registration forms from authorized participants must be processed and approved by VDH before access to the system is allowed. Registration will require the participant to assure compliance with necessary confidentiality and security access provisions that specify security procedures to ensure that VIIS data are protected from unauthorized view and access. The participant shall update and submit the forms to VDH every year [1.4].

It is important to note that the release of VIIS data is subject to specific requirements and limitations. Specific patient data shall not be disclosed except to the extent required or permitted by state and federal law or regulations, after contacting VDH. VDH will verify the source of the request. Specific patient data may be disclosed to health care entities to the extent required or permitted by state and federal law or regulations. Patient data shall be erased when no longer needed, when the computer is being terminated, or in accordance with a data sharing agreement or a participant registration agreement with VDH. Aggregate data from which personal identifying data has been removed or redacted may be released for the purposes of statistical analysis, research, or reporting only after approval by VDH [1.6].

In summary, if you are a health care provider, you are authorized to collect health information from participants in Virginia, subject to compliance with necessary confidentiality and security access provisions. However, the release of VIIS data is subject to specific requirements and limitations.

Source(s):
Jurisdiction

Virginia