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Can I collect gender information from participants in Alaska? What are the requirements?

Based on the documents provided, you may collect gender information from participants in Alaska. However, there are requirements that you need to follow.

Requirements for collecting personal information

According to [1.1], it is the policy of the executive branch of government to limit the collection of personal information only to that data necessary for the efficient administration of a public agency. Therefore, you may only collect gender information if it is necessary for the efficient administration of your agency.

Disclosure of personal information

If you collect personal information, including gender information, you must comply with the public information principles outlined in [1.1]. Specifically, you must disclose public records and provide copies of those records in an expeditious manner. However, you are not required to compile or summarize your public records in response to a request for public records. Additionally, you are not required to manipulate your data to create new records in response to a request for public records.

When providing public records or electronic services or products, you must ensure that access to confidential information and proprietary software is protected. If the request is for a public record that contains confidential information, you must delete or mask the nondisclosable confidential information and provide the requested public records upon payment of the applicable fee as described in [1.2].

Notice regarding personal information

If you request personal information that may be included in a public record directly from the person who is the subject of the information, you must give the person a written notice at the time of the request that includes the name and address of the agency, the citation of the statute or regulation that authorizes the agency to request the information, a statement indicating whether the person is required to supply the information, the consequences to the person, if any, of not providing all or part of the requested information, a statement of the agency’s anticipated uses of the information, including the agency’s internal uses of the information and disclosure of the information to other state agencies, the fact that the information may be subject to inspection and copying under AS 40.25.110 — 40.25.120, and a statement summarizing how a person may challenge under AS 40.25.310 the accuracy or completeness of personal information maintained by a state agency, as outlined in [4.1].

Therefore, if you collect gender information, you must provide a written notice to the person at the time of the request that includes the information outlined in [4.1].

In summary, you may collect gender information from participants in Alaska if it is necessary for the efficient administration of your agency. However, you must comply with the public information principles outlined in [1.1] and provide a written notice to the person at the time of the request as outlined in [4.1].

Source(s):
Jurisdiction

Alaska