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Can I collect age information from participants in Vermont? What are the requirements?
Based on the context documents, you can collect age information from participants in Vermont, but you must comply with the requirements set forth in the Protection, Use, and Release of Personal Information regulation [3.1].
According to VTCR 13-111-001 § 1.5, the Division must adopt and implement written policies and procedures to safeguard the confidentiality of all personal information, including age information. These policies and procedures must ensure that specific safeguards are established to protect current and stored personal information. All applicants and eligible individuals and, as appropriate, those individuals’ representatives, service providers, cooperating agencies, and interested persons must be informed through appropriate modes of communication of the confidentiality of personal information and the conditions for accessing and releasing this information.
All applicants or their representatives must be informed about the Division’s need to collect personal information and the policies governing its use, including identification of the authority under which information is collected, explanation of the principal purposes for which the Division intends to use or release the information, explanation of whether providing requested information to the State is mandatory or voluntary and the effects of not providing requested information, identification of those situations in which the Division requires or does not require informed written consent of the individual before information may be released, and identification of other agencies to which information is routinely released.
The policies and procedures must provide no fewer protections for individuals than State laws and regulations. Additionally, the Division may establish reasonable fees to cover extraordinary costs of duplicating records or making extensive searches and must establish policies and procedures governing access to records.
Therefore, you can collect age information from participants in Vermont, but you must comply with the requirements set forth in VTCR 13-111-001 § 1.5 to safeguard the confidentiality of personal information.
Source(s):
Jurisdiction
Vermont