Can I collect age information from participants in Oregon? What are the requirements?

Here is the answer to your query:

Collecting Age Information from Participants in Oregon

If you are an employer or organization operating a program that involves minors in Oregon, you may need to collect age information from participants. The requirements for collecting age information are outlined in the following documents:

• ORAR 839-021-0185: Verification of Age Requirements
• ORAR 715-102-0015: Participant Eligibility
• ORAR 414-425-0025: Issuance of a School Age Program Record
• ORAR 414-425-0030: General Requirements

According to ORAR 839-021-0185, an employer must verify the age of all minors by requiring the minor to produce an acceptable proof of age document. Acceptable proof of age documents include, but are not limited to, a birth certificate, a state-issued driver’s license or ID card, a U.S. passport, and a Certificate of Age issued by the U.S. Department of Labor. The employer must retain a record of the document used to verify the minor’s age.

ORAR 715-102-0015 states that participants in the Oregon Youth Employment Program must be residents of Oregon between 14 and 24 years of age.

ORAR 414-425-0025 outlines the requirements for obtaining a program record for a school age program. To obtain a program record, the applicant must meet the requirements of ORS 329A.250(13)(a-c) and 329A.257, and OAR 414-250-000 through 414-425-0040. The program record authorizes operation of the school age recorded program only at the address described in the record and only by the person named in the record.

ORAR 414-425-0030 outlines the general requirements for a school age recorded program. Through December 31, 2022, the program must assure that criminal background checks are done on all staff and volunteers prior to having contact with children in the program. Beginning January 1, 2023, the program must obtain and have on file written verification from the Office of Child Care that all staff and volunteers are enrolled in the Central Background Registry prior to having contact with children. The program must also post a notice where it is visible to parents that the program is recorded with OCC and is legally exempt from licensure.

Conclusion

In summary, if you are an employer or organization operating a program that involves minors in Oregon, you may collect age information from participants. You must verify the age of all minors by requiring an acceptable proof of age document, and retain a record of the document used to verify the minor’s age. Participants in the Oregon Youth Employment Program must be residents of Oregon between 14 and 24 years of age. If you operate a school age program, you must obtain a program record and meet the general requirements outlined in ORAR 414-425-0030.

Jurisdiction

Oregon

• Privacy