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Can you summarize 19 ARCO Chapter 4, Subchapter 10?
State Accounting and Budgetary Procedures > Oil Company Credit Cards
Short Summary
This legal document pertains to the use of credit cards by the State of Arkansas. It restricts the use of credit cards solely to oil company credit cards. The document includes emergency clauses from Acts 1979, No. 676, 9; Acts 2001, No. 1453, 49; and Acts 2003, No. 656, 10. These emergency clauses declare the immediate necessity of the Act for the preservation of public peace, health, and safety. The Act from 1979 aims to provide proper accounting of services received by the State through the use of credit cards. The Acts from 2001 and 2003 emphasize the importance of effective management and the need for changes to the state’s finance and accounting laws to begin on the first day of the fiscal year. The Acts become effective on their respective dates mentioned. The document defines credit cards as those issued to state agencies, boards, or commissions for which they assume responsibility for payment. It clarifies that this subchapter does not change the maximum daily allowance for meals and lodging authorized for individuals traveling on official state business, nor does it change any special authorizations, exemptions, or limitations set forth in this chapter. Two sections concerning eligibility and requests for the use of oil company credit cards by state employees were repealed in 2003. The document assigns the responsibility for ensuring authorized expenditures and collecting unauthorized expenditures to the board, commission, or administrative head in charge of the agency. The Chief Fiscal Officer of the State is not liable for unauthorized expenditures. The Chief Fiscal Officer is authorized to promulgate rules for obtaining and utilizing credit cards, prescribe procedures for reporting and paying for products and services purchased with credit cards, and prescribe necessary records and documentation. The Chief Fiscal Officer may authorize the use of state credit cards by agencies, boards, or commissions under certain rules. The document also authorizes the Chief Fiscal Officer to establish revolving funds or make advances of expense funds for authorized travel by officials and employees of state agencies, boards, commissions, and institutions of higher education. The funds are to be used for travel in conjunction with institutionally sponsored events or programs, and individuals borrowing the funds must reimburse them from their own money upon filing an authorized expense account related to the travel. The document has undergone amendments in 2019, removing the mention of ‘regulations’ and substituting it with ‘rules’ in certain sections.
Whom does it apply to?
State agencies, boards, or commissions
What does it govern?
Use of credit cards by the State of Arkansas
What are exemptions?
This subchapter does not change the maximum daily allowance for meals and lodging authorized for individuals traveling on official state business, nor does it change any special authorizations, exemptions, or limitations set forth in this chapter.
What are the Penalties?
No specific penalties are mentioned.
Jurisdiction
Arkansas